Thursday, January 08, 2009


When Professors Vanish

This is one of the parts of the job for which you're never really trained.

Every so often, usually around this time of year, an adjunct who knows he's not coming back next semester simply vanishes. No grades turned in for the Fall class, no responses to emails or phone calls, just 'poof.' (I've never seen this happen with someone who had classes lined up for the following semester.) With no realistic prospect of continued employment, our short-term leverage for getting grades turned in is pretty weak. ("Give us the grades or...uh...just give us the grades!") Most people are professional enough that even if they don't like the pay, or the non-renewal, they still make the distinction between the students and the institution. But 'most' isn't 'all,' and the damage is real.

Most obviously, students are denied the timely credit they've earned. Sometimes that doesn't matter, as long as the credit eventually comes through, but sometimes they need it right away. Falling below the threshold of "successful academic progress" can have consequences for financial aid, academic probation/dismissal, and employer reimbursements, among other things. Delays in posting grades also hurt students who are sending out transfer applications, since deadlines are unforgiving and receiving schools generally assume that any glitch in the application reflects on the student. And it wreaks havoc with any course in a chain of prerequisites, since nobody knows who passed and who didn't.

In terms of getting back at the college, the extra work generated by late grades usually doesn't fall on the intended targets. The registrar's office does the on-time grades through 'batch' processing; anything late has to be done manually. Financial aid works much the same way. (Financial aid has it worse, since pots of money can be exhausted by the time the late grades are changed.) Neither office has anything to do with setting adjunct pay scales, but they're the ones that do the heavy lifting when this happens.

The post-finals 'poof' is the worst kind. Back at my first administrative gig, I saw adjuncts walk away mid-semester. That was bad, but at least at that point it was possible to address the students as a group, find a sub, and 'look for points.' (Whenever something along these lines happens, I've taken the position that we should do our best to hold the students as harmless as possible.) After final exams, though, there's no clean and painless way to address the students as a group. At that point, too, some fairly substantial components of the final grade are typically missing -- the final exam and/or final paper or project -- so it's tough to assign any sort of reasonable value to what they can show.

I don't make any grand claims for the kind of teacher I was, but I can honestly say that doing something like this never occurred to me. Even in the worst adjunct gigs, when I soured on entire institutions, I never left the students hanging. So when someone did, I was initially dumbstruck. It was so far past reasonable that I couldn't even piece together a coherent response.

(Before the flaming, I'll just stipulate that I'm not talking about an organized work stoppage. I consider that a different issue. This is action by a single person.)

If we get through January without this happening, I'll consider it a great start to the year.

Wow, that would have never occurred to me either, how totally irresponsible! Even now, as part of an extremely bitter labour dispute, I've never considered leaving my students in the lurch. University Admin, yes, but students? No way.

A possible solution, however, would perhaps also be helpful to adjuncts. Making grade reporting more standardized would really help. When I was finally able to use a standardized, pre-set gradebook on Blackboard it was great, no more setting it up for me, and the students could see their grades, and in a pinch so could someone else (undergrad chair, a dean...). This isn't just an adjunct problem, what happens when a professor dies or goes off the deep end and runs away to Mexico? People would have to break passwords and sift through piles of paper to get what they need. Missing papers and exams are another issue, although when I have office space I tend to leave those kinds of things on campus, so office space might help as well.
I've been at a few places where the final adjunct paycheck of the semester is withheld until your final grades are submitted. But I admit that I always think that if I were angry enough to leave without turning in grades, I'd probably be willing to burn that final $150. And it doesn't seem like it really saves anyone any trouble on the mopping up end if someone does leave without their grades in and their pay picked up.
I would never leave an employer high and dry like that. How unprofessional!!!

It's crap like this that makes it harder for adjuncts who really care about their work and the students.
I suppose this is a good reason to have mid-term grades... at least then you could give the same grade as the final grade.

It is also a good reason to give adjuncts computer access (some don't have it) and at least some time-share part of an office -- because you might find the assignments there.
Must post anonymously:

This past year our institution saw a tenured professor leave midsemester after a big go-round with the administration which had quite a bit to do with oversized personalities and egos clashing and very little to do with the ostensible reason for the battle ("academic freedom"). He eventually lost, so he quit, taking with him all the students' midterms and attendance and grade rosters to punish the administration for their "recalcitrant" stance on faculty freedom. His classes were divided up amongst various adjuncts to fill out the semester, but we (I was one) were basically starting from square one in a sixteen week class in week ten.

And the students were FURIOUS, having done all that work and suddenly it was gone and counted for nothing. And of course their fury was directed at those of us who took over, as if we had anything to do with his refusal to turn over grades. And we were strictly limited by the administration in what we were allowed to say to the students (to a certain extent, rightly, as it was a personnel matter, but it was badly handled w/r/t internal communication).

He continued to pop up around town telling his ex-students all kinds of stories of his part in the affair that were greatly exaggerated and cast him as the white knight. And those of us among his colleagues who took over the classes he abandoned -- even we were cast as part of the evil establishment he was sticking it to! Collaborators with the Nazi administration, if you will.

I had greatly admired this man, so the whole situation, in addition to being quite stressful, was very disillusioning.

Back on the market, he got good recs from the institution despite the manner of their parting -- because he lawyered up and made threats about lawsuits if they passed on bad info. So he's basically getting away consequence-free.

It's all left a very sour taste in my mouth.
@grumpy: "This isn't just an adjunct problem, what happens when a professor dies or goes off the deep end and runs away to Mexico?"

I'm pregnant and due 10 days after finals are over, so this is something I'm thinking a lot about (and actually mean to write to DD to get commentatorial advice generally). This is my first pregnancy, so I don't know what to expect, and I do know fetuses are rotten at reading calendars and may refuse to abide by those 10 days.

I have a super-supportive department -- all the administrative personnel are women who had children while working in academia -- so I've had a lot of support and guidance. What I'm doing right now is rearranging my syllabuses and prepping lessons for the last two weeks of class so that the last two weeks could be very easily covered by subs if necessary. And if not, well, we'll have all the fun stuff clustered at the end. :)

But I'm definitely thinking about those other things, attendance rosters and gradebooks and so forth.
As anonymous notes, it's not just adjuncts...whether it's more common among adjuncts, I couldn't say.

Long, long ago, at my institution an (untenured) assistant professor was told about the beginning of November that his contract would not be renewed. He did not come back from the Thanksgiving break (and, oddly enough, his students apparently said nothing--I wasn't here then, so this is hearsay) and he did not turn in grades. (And this was before on-line course management systems, and he did not use a spreadsheet for his grades.)

I don't know what the resolution was, but there's a coda. His name was still in the schedule of classes for the next fall, and two of the three classes he was scheduled to teach drew 8 and 4 students...I think the word got out, but the price was paid by his replacement.
Whoa. It never occurred to me that anyone would be angry enough to fail to see that this particular act would hurt the students the most. Or not want to see it in their selfishness.

In our program (Human Services), it would have devastating consequences for the students, as most of our courses are prereqs for the next level -- if they don't have a grade for 101, for example, they can't enroll for 201 and without 201, no 301.
Add me to the list of adjuncts appalled by such thoughtless, irresponsible, unprofessional behavior! And how ridiculous to think of the administration being punished, and not about how your actions affect the students.
As a person who left a job mid-semester I would never leave my colleagues in a lurch and have handed over all of my material (grades, syllabus, etc.)

Eyebrows McGee makes a good point that this can happen in other circumstances such as death. Every prof is not well-organized - anyone who has worked in academia knows that. I once had to take over for an adjunct who was fired mid semester for ridiculous reasons. Personally, I think the guy wanted to be let go. His spreadsheets were incoherent and were plastered with nasty comments about students. He left me no information other than random grades. I had to ask the students what they learned and took it from there. The semester worked out because I was full-time; I knew the curricula and taught 20 out of the 30 courses offered in the department.

My point is that when this situation happens full-timers need to be assigned to the class rather than adjuncts. An adjunct should be assigned to teach only if he/she has been employed by the department for a long time and has taught many of the courses in the curricula.
Our college also has the policy of holding back the last paycheck (which is intentionally substantial, about 1/4 of total pay) until everything (grades, keys, whatever) are turned in at the end of the semester.

If not, someone above your pay grade should have seen to it that the college has a contract spelling out the penalty for non-performance of duties. Heck, if you pay the person electronically, you don't even have to sue. You can just pull the money back out of the bank account and force them to sue you for what they didn't earn. (Automatic deposit can work both ways.)

We had a professor die in mid semester. In that case, the only problem would have been if the grade books and/or encrypted flash drive went up in flames during the accident, but most sensible people have backups somewhere so no single point of failure would make it impossible to grade their class.

BTW, I don't think our Dean was ever trained on what to do when a Prof dies, but he handled it very well. He visited the class the next day with a college counselor and the replacement instructor, to explain the situation and make it clear what accommodations and assistance were available.

My advice to the pregnant prof is to simply make it clear to the students that you have planned for what might happen.
Perhaps even worse was the guy who submitted spurious grades before disappearing. I though everything was great until unhappy students started showing up a couple of weeks later. He gave all students in each class the same grade (i.e all students in class X received 'A' grades, while all students in class Y received 'C' grades)! Curiously enough, we never heard from any of the students in Class X, only in Class Y. The only saving grace was that I found all of the (ungraded) final exams in his office - we graded them and gave students whatever grade they received on the final. That made all but about three students happy.

There's obviously no excuse or reason, its simply a pathology that allows someone to think that such behavior is somehow OK. I'm glad that in my 10 years as Dean this has only happened once.
Okay I'm an editor and I deal with a similar problem with writers. A certain percentage of freelance writers often don't turn in their assignment.

Over the years I have found the following things reduce the rate:

1. Check in. If I understand the cc model correctly, adjuncts may teach a whole term without senior-level feedback. If they teach at odd hours they may not even really see their peers.

This sense of isolation can do strange things. I know there are students there, but it is not quite the same.

I think direct, friendly contact in Oct, Nov, etc. ("Hey it's been a month... wanted to check in and see if you had any concerns; hey I like this in your syllabus") can go a long way. I realize as a dean you probably can't do this personally, but perhaps you could get some adjunct mentors or something going.

2. Never underestimate the power of a cup of coffee as you near deadline. The less experienced the writer, the more necessary this kind of thing is, in my field. It's like when they're actually staring the deadline in the face, they freeze. I can see how a stack of grading could be similar. Show up at the class at the end of it. Shake hands. Smile. Offer coffee. I kind of feel envious that you at least know where your adjuncts ARE. :)

3. Be available. "Grades are due in 4 (3, 2,) days! If you are struggling please let me know."

4. If/when they miss the deadline, your first message ASAP should be: You missed the deadline but this is OKAY just PLEASE let us help you finish this up. Some people, upon missing a deadline by 5 minutes, give up. When really, ok, it's a pain, but you just want the stuff.

5. When in doubt, put the subject line of your email as: Are you okay? It's just such a human question. Obviously then the email has to ask them if they are okay as well. But if it's corporatese, it's much easier to ignore.
I agree with the grumpyabdadjunct. I honestly wouldn't care that much if I left my employer in a lurch--they do pay me almost nothing and provide very little support--but I couldn't fathom doing that to my students. It would have to be for reasons beyond my control.
Here's the same situation, one degree worse:

The adjunct who runs off, and leaves behind a full-time pal incessantly making excuses for him.

Happened once. Guy is hired on FTP's vouch. End of the semester, poof. Out of the country. No grades entered, no grade sheets turned in, nothing. And he had direct deposit, so there was not even that leverage. (No complaints about him as a teacher; had this happened I would have been happy to have him back.)

So: we go through May, June, half of July, I'm getting it from all sides. Students are calling me and screaming into the phone. Under the guise of "all matters such as these decided in the students' favor" I ask the dean if I can just give all the students an A and have gone with it. Nothing doing. Meanwhile, FTB is over my shoulder, asking me, Am I sure I didn't lose them?

Finally, around the middle of July, a crumpled grade sheet shows up in my box. No note, no apology, nothing entered online.

Second worst of all, FTB is up in my face, asking, Am I SURE they haven't been in my box all along?

Worst of all: two semesters later, I go on sabbatical. FTB takes over temporarily, and--under the dean's nose--hires him back!

Ex-Department Chair
Eyebrows - exactly three years ago I was in your boat (pregnant, going on mat leave)! You have a plan, make sure the dept and your students know, and then get on with life. Best of luck! (the word verification for this is 'bornop'!)

I really like what the Anon editor said about keeping in touch as a preventative measure. Most terms the only time I have contact with anyone besides a dept secretary is if there is a problem and I do experience an extreme sense of isolation from anyone but the students. While it hasn't yet fostered feelings of deep-seated anger to the point of packing up and leaving, it is distinctly odd to feel so detached and it would be nice to feel included and offered some support.
I can't imagine leaving students in that kind of situation. Even if I was angry at the school I could never do that to my students. I take my position as a community college instructor to be one of service. I'm there to educate and help my students.

Pay your adjuncts so they don't hate you.

Just a thought.

This is a cost of doing business for your exploitative model. You know the model is exploitative; you're trying to change it. You know you're counting on the professionalism of people that you as well as I do you intend to hose repeatedly.

This is simply a cost of that model. Either pay your adjuncts enough such that they can consider themselves professionals or expect this to happen regularly.
"that you know as well as I do."

Stupid fingers not typing as fast as I think.
Partly what PunditusMaximus said. There's been a thread on H-ADJUNCT about how much people are paid: some make as little as $1500/semester/course. Even if you're holding back 25% of their pay until their grades are in $375 isn't much of an incentive.

But more. This doesn't happen with adjuncts who have courses for the Spring. It happens with adjuncts who have not been renewed. They think of themselves as having been fired. They have to find another job. If they find one which they'd have to start before the Fall semester finishes, they're supposed to turn it down to complete the Fall semester with you? The one who fired them?
Just to add on to Jim's comment about 25% pay... if you consider withholdings/taxes, that number is most likely under $300. Sad, really.
PunditusMaximus: You're funny. I wish I could see how you rationalize selfish violations of other voluntary contracts.

How about this: Say a bank forecloses on a house -- or raises the rate on credit cards -- if they later decide the rate was too low, since they now justifiably hate the borrower. Legal or not, is that simply the cost of doing business with banks in competitive markets?

Of course not and it's laughable to suggest as much. This could be a huge burden for the hapless students and, under any reasonable circumstance, really beyond the pale.
Hello Dean Dad,

I found this post by searching for anything related to my situation: I have just started a new term at a community college where I've been teaching for a year (this is my third term), but we may be moving out of state before the term ends, and I really don't know how best to handle it. There are two things going on: my husband has been offered a great work opportunity out of state (he is the primary bread-winner), and we have an offer on our house. At the moment, we don't know if we will be able to come to an agreement with the prospective buyers, and if we don't, I don't plan to say anything to the college, as we would then be here indefinitely, until we do sell the house (very slow market). If we do get the house in escrow, that still doesn't mean we will end up leaving, as houses in this market fall out of escrow for any number of reasons. My husband, therefore, thinks I should wait until we are closer to closing for me to notify the college that I am leaving. However, I feel that it will be a real hardship for the college, as they will probably find it difficult to get someone to fill in for the last two months of the term I would miss. I, therefore, feel that I should let them know as soon as it looks like we have a deal. The downside of doing that, of course, is that if our house falls out of escrow, I won't have a job. They already have two classes lined up for me for next term, as well, so I would be giving up all of that. Either way, I'm pretty sure the college is going to be furious with me, and I certainly feel bad about it. There is a remote possibility that I could find a place to stay with a friend or something and finish out the term, but that would make things very difficult for my husband, as we have farm animals who are my day-to-day responsibility. I would certainly appreciate hearing from you or anyone else who might want to chime in on this situation. I hate the idea of ditching my students in the midst of the term, and I hate the idea of causing difficulty for the school, but I'm not sure what I can best do in this scenario. Thank you for any advice!
Between the shrinking full-timers telling us about our valuable service, the administration paying us the wages of mule-skinners and showing no shame (Narcissistic Personality Disorder is rampant in administrators; just listen and them) and the students hanging around for the financial aid kick-backs, if I decide enough is enough, GOOD LUCK GETTING YOUR GRADES, Marse! You keep a Jim Crow system going, you get whatever we decide to throw your way. We hate you and owe you nothing.Remember that. WE OWE YOU NOTHING!
Colleges should not rely on adjuncts as a way to balance their budgets or increase profits. I was a adjunct making $200/week teaching 2 classes and traveling 120 miles round trip. Three weeks into the semester I was offered a position that paid $80k with benefits. I offered to teach online if a sub could not be found, they declined. Facing student loans, medical bills, and the like to made the personal responsible decision and took the new job. I would have refused the new offer if the college present an offer of fulltime, that situation rarely happens to adjuncts.
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